Work permits

The following work permits apply to work conducted on Coles Group sites:

• Hot Work Permits
• Confined Space Work Permits
• Fire Equipment Impairment Notices
• Hazardous Work Permits.
• Any government authority permit for work on a total fire ban day.

Before contractors perform the work for which they are engaged, they must obtain the necessary work permits.

Hot Work Permits

The contractor must not commence any hot work; for example, welding or any task using an open flame, within Coles Group sites, without completing a Hot Work Permit. The Site Manager can provide the contractor with a copy of the Hot Work Permit to fill in. For the purpose of this permit, the Coles Group Site Manager or delegate is the authorised company representative The contractor must ensure that:

The contractor must ensure that:

• all combustible materials are removed from the area as far as practically possible, or made safe within the area.
• no flammable liquids, vapours, gases or dusts are present
• extinguishers and fire hoses are present at the site
• the contractor’s employees know how to use portable fire-fighting equipment
• the contractor’s employees know the location of the fire alarm system and telephones
• fire retardant covers are supplied and, where possible, they cover merchandise
• clearance distances are met
• gas bottles are secured
• the area is isolated

   Download a blank Hot Work Permit (322 KB)

Confined Space Work Permit

Contractors must complete a Confined Space Work Permit and comply with all the Australian Standards and State legislative requirements associated with the confined space entry, before they can begin work in a confined space. The Coles Group Site Manager can provide the contractor with a copy of the Confined Space Work Permit form as required however the contractor should have a Confined Space Procedure in place and implemented. If entry is required, the employee must obtain a Confined Space Work Permit and comply with all the requirements of the AS 2865 and State legislative requirements on confined space entry.

On completion of the confined space works, the authorised person for the works must sign off the permit. For the purpose of this permit the authorised person is an appropriately trained contractor company representative.

   Download a blank Confined Space Work Permit (330 KB)

Fire Protection Equipment Impairment Notice

The sprinkler system is the most important risk protection facility in all Coles Group Limited buildings. Therefore as part of the insurance agreement, it must be operational at all possible times. Occasionally, however, maintenance work on the system will require the system to be shutdown.

The site manager or contractor must notify Risk Management Services by fax on (03) 9829 3811, who will in turn advise the insurer, whenever the sprinkler system needs to be shutdown. The Coles Group Site Manager can provide the contractor with a Fire Protection Equipment Impairment Notice.

The contractor must complete a Fire Protection Equipment Impairment Notice at all times when the sprinkler system is shut down or disabled in any way.

   Download a blank Fire Protection Equipment Impairment Notice (180 KB)

Hazardous Works Permit

The contractor must complete a Hazardous Works Permit before commencing any of the following activities:

• roof work
• trenching and excavation work
• crane operations
• energy isolation (water, gas and electricity).

The authorised person must approve the permit before the contractor can commence hazardous work. For the purpose of this permit, the authorised person is the contractor’s supervisor or principal contractor (for construction works). Once works have been completed, the permit must be returned to the Coles Group Site Manager

   Download a blank Hazardous Works Permit (220 KB)

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